Key Features
The Meeting Factory Key Features
Minutes & Agendas
• Online agenda and minute creation;
• Interface similar to Microsoft Office;
• Draft and sign off status for all agendas and minutes items;
• Minute headings automatically generated from agenda;
• Creation of Digest of Minutes;
• Automatic conversion of Office documents into PDF format on upload
• Creation of electronic document packs as PDF files;
• Generic documentation publication in PDF format.
Publication & Distribution
• Publication of agendas, minutes, reports, forward plans and decision sheets online;
• Secure sharing of sensitive or Section B information
• Simultaneous publication of agendas and minutes to both the web and intranet;
• Creation of PDF documents for agendas, minutes and reports - includes automatic generation of page numbers, headers and restricted notices;
• Automatic creation of newsletters to send to website subscribers;
• Ability to restrict access to specific agenda items and documents;
• W3C AA compliance of all web pages.
Committee Members
• Central store of information of all members, non-members, journalists etc;
• Automatic publication of some or all membership details to the web;
• Secure online self-maintenance of information for members;
• Complete history stored for each member;
• Automatic logging of revisions and additions to members’ data;
Committees
• Unlimited amount of committees, sub-committees and outside bodies supported;
• Assign members to committees and track their participation;
• Produce a comprehensive set of committee attendance reports;
• On-line committee diary.
Forward Plans
• Creation of Key Decisions online;
• Instant publication of online Forward Plans;
• Key Decisions linked to related Agenda Items and Minutes;
• Full history of Key Decision progress;
• Searchable database of Key Decisions;
• Alerts to responsible Officers on forthcoming Forward Plan deadline dates.
Delegated Decisions
• Online delegated decisions and decision notices;
• Delegated Decisions by Portfolio
• Searchable database of Delegated Decisions
Communication
• Easy distribution via email of both draft and published agendas;
• Electronic consultation pages available including:
o online questionnaires;
o online polls;
o discussion forums;
o subscribe to newsletter updates from website.
• Self-managed committee member websites;
• Integrated e-Petitions available.
Reporting
• Instant Reports on Attendance by Committee, Councillor or Political Party;
• Reports exportable as csv file
Searching
• Integrated Google search to quickly locate all committee content.
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